Job details
Flanders Make

Project Management Support Officer

With your customer-friendly and caring approach, our administrative processes for project creation are in good hands. With a professional appearance, you help customers and colleagues get ahead.

Before a new research project can be started, many substantive and administrative conditions must have been met (documents, signatures, templates, approvals, partner commitments, etc.). This follows a highly streamlined process with tight deadlines. The project management office supports the project (idea) managers in every phase, from project submission to the effective start-up of the project. During project execution, project managers receive support in dealing with the criteria for project execution and reporting.

Job description

  • You work actively together with an experienced Project Management Manager. Together, you are responsible for the smooth progress of the project submission (and project execution) process, with a strong focus on administrative support (documents and templates). The process has been worked out in a handbook that you are continuously improving.
  • You like to take on the role of first helpline for questions of project managers and project submitters:
    • You provide answers with ready-to-use information and documents;
    • In case of deviating files, you adopt a proactive attitude and perform the necessary research so that you keep on learning.
  • You keep accurate records of each "project submission wave". You provide management at all times with a visual overview that provides an accurate status of the process.
  • We work in an efficient digital environment. You administer both the membership management and contract management. For example, you take care of entering customer data in our CRM system and of signing and filing important documents.
    • We also count on your proactive cooperation for:
      • The coordination of joint actions;
      • Planning key moments for the organisation;
      • Planning training courses for project managers;
      • Planning and conducting an information session to explain the services offered by the Project Management Office.


  • Eye for detail;
  • Strong digital skills, you can work with more than just MS Office and are quick in learning new software;
  • You work neatly and like to create order;
  • You speak and write fluent and correct Dutch and English;
  • Organisational talent;
  • Optimistic and constructive in conversations;
  • Professional communicator;
  • Team player;
  • You love the contact with colleagues and are helpful;
  • Bachelor's degree or equivalent through experience as a minimum.


  • An open-minded, flexible and challenging work environment;
  • A warm atmosphere and top colleagues.
  • An attractive salary in line with the market and several fringe benefits;
  • An employer who is open to offering additional training if so wished.

  • Location: Leuven or Lommel


For more information:
at the number: +32 16 910 614 (from Monday till Thursday: 9h-16h)
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